Section 12: Bid After The Fact
Bid After The Fact (BATF)
Fannie Mae’s selection of allowable services addresses the majority of maintenance and repair items needed to properly maintain a property. However, there may be instances where the allowable dollars have been exhausted or are not available, but the work must be immediately completed due to an urgent condition.
Fannie Mae defines urgent condition as property damage repairs/maintenance required to preserve safety, limit liability, or protect the asset from immediate danger and further damage. The BATF process should only be used when immediate work is necessary to remediate the urgent condition or as specified in this Property Preservation Guide.
Examples of a BATF for over allowable maintenance as specified in this Property Preservation Guide include, but are not limited to:
• Yard services where grass is less than three (3) feet high on the majority of the lot.
• Exterior Debris Removal/Move Personal Property between 11-20 cubic yards.
• Snow removal.
Examples of a BATF for urgent conditions include, but are not limited to:
• Water extraction from property.
• Exterior safety issues such as fallen porch/patio overhang.
• Imminent falling of a tree which may result in damage to a property.
• Tarping roof when claimable damage to the roof is present when Roof Patch / Repair Allowable was previously utilized.
When the servicer decides to address urgent conditions outside of the allowable threshold and prior to Fannie Mae approval, the servicer should take into account Fannie Mae may not agree with the scope and/or cost and may deny and/or modify the request.
When roof damage will cost more than the Roof Patch / Repair Allowable threshold, the servicer may utilize the allowable to tarp the roof when a claimable peril to the roof is present. Refer to Roof Patch / Repair in Section 5: Initial Securing and Initial Services and Roof Damages in Section 8: Damaged Properties / Disaster Impacted Properties in this Property Preservation Guide for further guidance on roofs.
A HomeTracker bid submission with proper justification is required for any BATF and must be submitted within fifteen (15) calendar days of the completion of work. Refer to Section 2: Technology and Photos within this Property Preservation Guide for bid submission guidelines.