The servicer must provide the below information to Fannie Mae within fifteen (15) calendar days of the notification of the demolition or condemnation. Refer to Section 2: Technology and Photos within this Property Preservation Guide for bid submission guidance and include the following:
- Provide two demolition bids and two repair bids simultaneously.
- Ensure contractors are qualified/licensed/certified in demolition (typically not a maintenance contractor).
- Ensure each bid submitted includes the full demolition scope on company letterhead with line by line estimate.
- Provide the date the servicer first received each violation(s), demolition, or condemnation notice. Provide details of any fines/fees/liens that have been assessed or are accumulating and at what frequency (for example, $10,000 lien for the roof damage and fines accruing at $500 per day beginning January 1, 2017).
- Include city code enforcement name, phone number, email address, and any other relevant contact information.
- Provide legible copies of all demolition notices and violations, as well as the last three inspections and related photos.
- Include any legal actions taken by servicer/servicer attorney and whether servicer's legal contact has reviewed the proposed demolition and determined it complies with all applicable law.
- Provide hearing information including:
- Date of the hearing.
- The outcome of the hearing (e.g., Demolish Order has been approved. City is proceeding with the demo. The hearing has been rescheduled.)
- Date the city obtained the permits for the demolition.
- Date the demolition is scheduled to begin.
- Provide all insurance information, including but not limited to:
- Date claim was filed.
- Status of the claim (e.g., adjuster has been to the property, waiting on adjuster's report; claim is approved, waiting on explanation of benefits (EOB) and adjuster's estimate.)
- Indicate if the claim is settled (either approved or denied), upload claim documents including letter of approval or denial, EOB and adjuster's estimate, if applicable.
- Indicate if the claim has been paid and the insurance/proof of loss check has been cashed, confirm insurance/proof of loss funds are in escrow. If funds are not in escrow, advise to the location of the funds and provide loss draft reports.
- Indicate if the claim has been paid and the insurance/proof of loss check has not been cashed, provide copy of the check and advise status of check.
- Indicate if the claim has been denied, upload claim documents validating denial reason and any disputes if appropriate or follow ups as necessary.
Note: Fannie Mae has made a Demolition Checklist, available in the Learning Center of HomeTracker to help servicers ensure all required items are provided in the bid submission.
For additional information please see: Property Preservation Matrix and Reference Guide, Section 8, Damaged Properties/Disaster Impacted Properties and Section 10, Code Violations.